Change Orders

A Change Order Module has been developed in FinSys which will allow users to make changes to an existing PO and to have it delivered to the Purchasing Office electronically. The key features of this module are:

• Change Orders may now be entered by authorized users and approved by DAF's in the same manner that EZPO's and central purchase requisitions are now entered.
• Change Orders associated with any award that add or remove funds without altering the agreement with the vendor may now be executed with DAF approval without review by the Purchasing Office.
• Change Orders associated with EZPO awards that alter the agreement with the vendor may also be made in FinSys without Purchasing Office approval so long as the total award remains within the EZPO limit for the vendor. These EZPO Change Orders should be faxed directly to the vendor upon DAF approval by the issuing department, in the same manner as EZPO's are handled.
• Change Orders associated with Purchase Orders issued by the Purchasing Office that alter the terms of the agreement with the vendor may be entered and approved for Purchasing Office review. Such Change Order requests will be electronically transmitted to Purchasing for review, in the same manner that requisitions for Orders of this kind are handled. As with purchase requisitions, the status of these Change Orders may be tracked in FinSys.

The FinSys Change Order Module can be accessed through the MyColumbia portal at www.my.columbia.edu. To access it, you must have a valid FFE ID, and at least inquiry access to the Purchasing Requisition module.