Subawards

As you may be aware, Sponsored Projects Administration (SPA) and Procurement Services have been working on an enhancement to streamline the current process of handling subaward encumbrances. We will now use the InfoEd grants management system instead of the current procurement process which involves the issuance of Purchase Orders and Change Orders in the Purchasing system. This enhancement will eliminate the need for department administrators to use FFE and/or FINSYS to issue a PO request or change order for outbound subawards. Therefore, we will be closing out all Purchasing-issued Purchase Orders for subawards and converting them to new SubAward Purchase Orders (“SAPOs”) generated by InfoEd. To prepare for this conversion, we ask that you take some time to review the following information. You need to be particularly aware of the following important dates:

• Wednesday, December 8, 2010 - Last day for processing SubAward PO's and CO's
• Friday, December 10, 2010 - Last day for processing SubAward Voucher on current PO's
• Monday, December 13, 2010 - Go Live Date

For questions or more information, please contact subawards@columbia.edu.